Performance of agricultural extension instructors in the preparation stage
The performance of agricultural instructors in the preparatory stage of agricultural extension activities is presented in Table 2. The score achieved in the preparatory stage of extension in Table 1 shows an average score of 4.40 in the very high category, which means that the performance in the preparation stage of agricultural extension is very high. This shows that the ability of extension workers in the research area to assist in the preparation of extension programs starting from the creation of regional potential data and agroecosystem data, monitoring and assisting in the preparation of definitive plans for group needs, preparation of village and district extension programs and preparation of annual work plans is very good. This is in line with the opinions of
Lainawa and Lenzun (2022) and
Fadwiwati et al., (2019) revealed that the ability of agricultural instructors to plan extension programs is the key to success for instructors at the preparation stage.
Statements or responses with a low score with a value of 268 are shown in the supervision and assistance in preparing the RDKK, namely with a high score of 3.67.
This is because the respondents did not prepare the RDKK properly and correctly, namely: (1) The instructors did not understand the preparation of the RDKK, (2) The instructors lived more in the city than at their place of duty. In the extension preparation stage variable, a value of 355 is seen, which shows the first very high score of 4.86, namely creating regional and agroecosystem potential data. The second highest score was 351 with a score of 4.81, namely preparing village and sub-district agricultural extension programs. Meanwhile, the third very high score was 311 with a score of 4.26, namely making an annual work plan for agricultural instructors (RKTP). This shows that the respondent has carried out these stages well. Apart from that, there is also good coordination with the regional government of the assignment so that the preparation of regional potential data, program preparation and RKTP preparation can be carried out more easily. This is also in line with the opinion of
Harahap et al., (2017) and
Sunandar (2019).
The Chi-square test based on indicators (A1.1-A1.4) shows that there is no significant difference between the respondents’ answer categories for each performance item where = 5.000 (p=0.172). (Table 3) Meanwhile, the Chi-square (χ
2) value based on the association value has a significant relationship (p=0.032, p<0.05) and even a very significant effect based on the Jonckheere-Terpstra test (p=0009). This means that there are significant differences between respondents’ answer categories for each performance item. In other words, the distribution of respondents’ answers is uneven, indicating significant variations in performance perceptions across various performance indicators.
Significant variations in performance perceptions on various performance indicators for field agricultural instructors (PPL) at the food crops, Horticulture and Plantation Service of Sorong Regency, Southwest Papua Province can be caused by several factors. 1. Differences in PPL Competency and Experience Levels. PPL have diverse educational backgrounds, training and work experience, which influences their competence in carrying out tasks in the field (
Hayer 2016;
Toharmat et al., 2020; Verdina et al., 2021). PPLs with better experience and training may demonstrate more optimal performance, giving rise to differences in performance perceptions between one PPL and another. Sorong Regency has considerable geographic variation, including differences in infrastructure conditions, accessibility and agricultural characteristics. Facilities support, such as vehicles, work aids and operational budgets, also influence PPL performance. This uneven distribution of resources can cause variations in performance perceptions, because PPLs with better resource support tend to be more productive. Perceptions of performance are also influenced by how well PPL can establish relationships and communicate with farmers and local communities. Tasks and performance targets assigned to PPLs may vary based on the specific needs of each region. For example, there are PPLs that focus more on food crops, while others may focus more on horticulture or plantations. This difference in focus can influence perceptions about their performance according to achieving their specific targets. Supervision and performance assessments
(Fahrorozi et al., 2016) carried out by leaders or evaluators are often subjective and may be based on non-uniform standards. Individual perceptions of what constitutes “good” or “poor” performance may differ, leading to variations in performance appraisals. Local social and cultural factors (
Hayer 2016;
Indraningsih 2013;
Jafri et al., 2015) also influence perceptions of performance. PPLs who can adapt to the habits and culture of local communities are often rated better, while those who are less able to adapt may receive less ratings, creating differences in perception.
Performance of extension officers at the implementation stage
The performance of instructors at the implementation stage of extension activities can be explained in Table 4. The score achieved for the extension preparation stage in Table 3 shows an average score of 2.71 in the medium category. Which means that performance at the preparation stage for agricultural extension is in the medium category. This shows that field agricultural instructors are aware of their responsibilities in implementing extension methods, which is their main task. The obstacles for agricultural instructors in implementing extension methods are limited costs and several other factors, namely internal factors and external factors. So according to
Permana (2019) and
Arifin et al., (2021), the use of extension methods in carrying out good extension activities will really help farmers in implementing a technology. The score in the very low category is 124 at the stage of providing guidance to agricultural instructors in order to grow and develop farmers’ economic institutions from the aspects of quantity and quality. The low score at this stage is 1.70 because of the 73 respondents, 57 respondents do not facilitate farmer cooperatives. is already a legal entity so the number is still small. This is due to a lack of coordination with relevant stakeholders in the economic and cooperative sectors (Table 4).
The score values in the low category in this study are found in four implementation stage variables, namely the first low category at the stage of implementing agricultural extension methods in the target area in the form of farming courses (A2.3), the second low category at the implementation stage of implementing agricultural extension methods in the region assistance in the form of demonstrations, the third low category is at the stage of implementing technical guidance in increasing the production of superior commodities and the fourth low category is at the stage of providing guidance to agricultural instructors in order to increase the class of farmer groups. This low score is because many agricultural extension workers do not carry out courses/training for farmers due to limited costs to purchase the materials needed to carry out training/courses and lack of cooperation with related agencies. For this reason, good cooperation and support is needed between extension workers and activity holders at the official office
(Shalini et al., 2025). Yunita et al., (2018), said that the extension method in the form of SLPTT-Padi activities from the government through the District Agriculture Service and Provincial Agriculture Service can overcome cost limitations.
The highest score was 315 at the stage of implementing agricultural extension methods in the target area in the form of visits/face-to-face in the last year, the high score at this stage was 4.32 because of the 73 respondent agricultural extension workers were 46 respondents implementing agricultural extension methods in the form of visits or face-to-face either individually, in groups and masse to farmer groups in the past year. This is because there is an awareness of the sense of responsibility that some agricultural instructors have in carrying out face-to-face visits either individually, in groups or in mass.
Performance of extension officers at the evaluation and reporting stage
The performance of extension workers at the evaluation and reporting stage of extension activities can be explained in Table 5. The score achieved at the evaluation and reporting stage of extension activities in Table 5 shows an average score of 2.30 in the low category, which means that performance at the evaluation and reporting stage of agricultural extension activities is low. This shows that agricultural extension workers are still low in evaluating and reporting agricultural extension activities due to a lack of supervision, coaching from the local service and the extension workers are not at their place of duty. According to
Yunita et al., (2018) and
Hayer (2016), stated that agricultural extension evaluation is a decision-making tool and compiles considerations from the results of agricultural extension evaluations so that they can find out changes in farmer behaviours, obstacles faced by farmers, the effectiveness of agricultural extension programs and the extent of understanding of problems. aims to perfect the activities carried out (
Rani and Rampal, 2016).
The score in the very low category is 123 at the stage of evaluating the impact of agricultural extension (Table 6). The low score at this stage is 1.68 due to the instructor’s lack of knowledge about making evaluations of the impact of agricultural extension in reporting extension activities and the lack of instructors on duty. Meanwhile, the score in the medium category is 219 at the stage of making a report on the implementation of agricultural extension, the high score at this stage is 3.00 because it is related to compensation for payment of Extension Operational Costs.
Indicator Y3.3 (8.50) has the highest performance response compared to other indicators (Table 7). Based on the results of the analysis, there is no significant difference between the indicators (Y3.1, Y3.2 and Y3.3) in the performance values of the PPL evaluation and reporting stages. This indicates that the performance on the three indicators is relatively balanced and there are no indicators that are significantly better or worse than the others.
Policy and extension practice implications
Strengthening field delivery to match planning capacity
A key implication is that extension strengthening should no longer concentrate mainly on planning and administrative readiness. Instead, capacity-building policies need to prioritize effective field delivery, including facilitation skills, farmer engagement strategies and problem-solving approaches that respond to real-time constraints in farming households. This shift is important to ensure that well-prepared extension plans are translated into meaningful learning processes and behavior change at farm level, rather than remaining as planning documents with limited practical impact.
Institutional and economic facilitation as a core extension function
The study highlights a critical gap in extension support for farmers’ economic institutions, with the score for this indicator being very low (1.70). This suggests that extension workers may be functioning primarily as technical advisors, while farmers require stronger support in collective economic organization, market linkages and institutional strengthening. Therefore, local government policies and BPP operational guidelines should explicitly position extension workers as facilitators of institutional and economic empowerment, including the development of legally recognized farmer groups, cooperative strengthening and partnerships with relevant development agencies and value-chain actors (
Sukhna et al., 2022).
Institutionalizing practical, routine evaluation for learning and accountability
Weak performance in evaluation is especially evident in the indicator of assessing extension impacts, which scored very low (1.68). This finding implies that monitoring and evaluation systems may not yet function as tools for continuous improvement in extension practice
(Singh et al., 2010). In response, extension governance in Sorong Regency should promote simple, routine and field-relevant evaluation mechanisms-such as short farmer outcome indicators, periodic reflection meetings and mentoring-based supervision-so that reporting becomes useful for learning and program refinement rather than being viewed mainly as an administrative burden.